You may make reproductions of Archives and Special Collections materials by yourself using a camera, cell phone, or flatbed scanner. No flash is permitted when photographing materials. Only flat-bed scanners are allowed to be used in the Reading Room; no auto-feed or "wand" scanners are permitted.
Reproductions you make yourself are for personal use only, and must comply with copyright regulations.
Contact the Archives and Special Collections to arrange for reproductions of collection materials. All reproduction requests must be approved by a member of the Archives and Special Collections professional staff. Decisions will take into account the type and condition of the item, its size, and general fragility.
The fee structure below indicates charges for scans and reproductions. There is no charge for Millersville University students, faculty, or staff.
| Service | Cost |
|---|---|
| Document Photocopying/Scanning (fragile materials may be ineligible for duplication) | $1.00 per page/image at standard resolution |
| High-Resolution Scanning for Personal Use | $15 per scan at 400dpi full color, 100% size (additional cost for custom DPI or size requests) |
| Oversized materials (larger than 11" x 17") | Subject to additional fees, when duplication is possible |
| Commercial Permission to Publish | $50 per item within a work, $250 for cover or endpaper (in addition to High-Resolution Scanning Fee) |
| Remote Research Services | $15 for research requests of less than 1 hour (includes up to 5 standard resolution reproductions), $25 for the second hour (without additional reproductions). A&SC is unable to provide extended research services beyond 2 hours. |
| Rush Service | Where rush service is required and possible, additional fees will apply |
Researchers may use their own device (upon approval from A&SC personnel) to reproduce items without flash, for no fee. Commercial publication permissions are one-time, non-exclusive use permissions, must comply with copyright law, and must include information regarding title of the publication, publisher, intended print run, and publication date. Commercial publication permission fees are waived for non-profit institutions, which may be required to submit a letter of identification.
Archives and Special Collections adheres to the provisions of the 1976 Copyright Act and amendments, and follows the minimum standards of educational fair use established under Section 107. In applying these standards, Archives and Special Collections will copy up to 15% of a copyrighted work if the copy is to be used for the purpose of private study, scholarship or research. The department will not copy for the purpose of public performance. Physical condition permitting, the department will copy more than 15% of a copyrighted work only with the written permission of the copyright holder. Multiple copies are not permitted under fair use.
For authored works created since 1978, copyright lasts from the creation of the work until 70 years after the author’s death. The expiration term for corporate, anonymous, or pseudonymous works is 95 years from publication or 120 years from creation, whichever occurs first. For works published before 1978, with a copyright notice, the maximum duration of copyright protection is 75 years. Works published before 1978 without a copyright notice are assumed to be in the public domain. Since March 1, 1989, a copyright notice is no longer necessary.
Archives and Special Collections reserves the right to refuse to accept a copying order if fulfillment of the order would involve violation of copyright law.
Permission to publish in any format requires permission from Millersville University. In circumstances where the department does not own copyright, it cannot grant permission to publish unless prior permission has been secured from the copyright owner.
Approval of the application to publish authorizes publication only in a single new work, in a single language, and in a single format. Such authorization is not exclusive and Millersville University does not thereby surrender its own right to publish or to grant others permission to do so.
Archives and Special Collections requests a copy of all publications for which permission to publish has been granted.
A publication fee is assessed for all commercial use of reproductions. Archives and Special Collections retains the sole right to judge what constitutes a scholarly or commercial publication.
Credit shall be given as follows: Courtesy of Archives & Special Collections, Francine G. McNairy Library & Learning Forum, Millersville University.
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